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Friday
May222009

Making Personal Domain Email work with MobileMe

When Apple announced a couple years back that MobileMe (at the time it was called .Mac) and iWeb were going to allow for a personal domain, I was pretty geeked. At least I was until I found out that I couldn't use personal domain email with my MobileMe account.

It wasn't a huge deal at the time, so I let it go and didn't think much of it. I didn't use .mac email anyway and was more excited about the fact that I could host my personal website (www.beighley.name) on MobileMe.

Then, after I bought my iPhone 3G, I once again revisited the issue of using personal domain email with my MobileMe account, but still, Apple wouldn't allow it. Over-the-air syncing with MobileMe and the iPhone was an awesome feature, but I was a little frustrated by the idea of having multiple email accounts on my iPhone. You see, I have email addresses all over the place as it is, and to make my life simpler, I just have them all go to one inbox. The ability to use these email addresses with my MobileMe account would have been the perfect fit.

So earlier this year, I decided to figure out exactly what it was going to take to get my personal domain email accounts to play nicely with MobileMe, and once I discovered the solution, I laughed at how easy it turned out to be.

So here is what you will need:

  1. Ability to manage your personal domain email accounts, most importantly, the ability to forward those accounts to another email address.
  2. An active Gmail account.
  3. A MobileMe account with Apple

The first thing you need to do is have all of your personal domain email accounts forward to your .me or .mac email address. For my purposes, I needed to forward my email addresses for beighley.name and vortexnetworking.com to my MobileMe email address.

The next thing you need to do is log into Gmail and setup your email addresses. This is done by clicking on "Settings", then "Accounts" and selecting "Add another email address that you own". Once you add your account, Google will need to verify that you own that email address. A verification number will be sent to the email address, but remember, we already forwarded the email to your MobileMe account, so check there first. Repeat this for each of the email accounts that you own.

Next, while still in the account settings on Gmail, you need to choose your default account. This is the email address that will be the default "Send From" address when you send a new message.

After you select the default address, select "Reply from the same address the message was sent to" under "When Receiving a Message:".

Gmail Reply From SettingsAt this point, Gmail is ready to go. Next, we need to configure your email program to use Gmail as the sending server. For my purposes, I am using Apple Mail:

  1. Open Apple Mail and select "Mail > Preferences".Click to Enlarge
  2. Click on the "Accounts" tab. If you have more then one account, click to highlight your MobileMe account.
  3. Open the Outgoing Mail Server list and select "Edit Server List".
  4. Under the list of servers, click the + sign to add a new server.
  5. Under description, type "gmail" and in the server field, type smtp.gmail.com.
  6. Click the "Advanced Tab".
  7. "Use Default Ports" should be selected as well as the box that says "Use SSL".Click to Enlarge
  8. Under "Authentication", select "password" For username, use your Gmail email address and then provide your Gmail password.
  9. Click "OK" and the make sure that 'gmail' is set as the default "Outgoing Mail Server". Also, be sure to check the box that says "Use only this server".

That's it, your all done. Now when you send a message from your MobileMe account, it will send from your personal domain email address (even though it won't look like it in your email program).

Keep in mind that this won't work if your are sending from the MobileMe website. It should also be noted that a copy of all your sent emails will be stored on your Gmail account unless you delete them.

I've included some pictures on the iPhone setup which is fairly similar to what I described above.

If you have any questions or anything is not clear, please feel free to let me know.

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Reader Comments (13)

Thank you so much for this trick, I finally have "push" email for my Gmail account and my personal domain account through MobileMe without duplicate emails! Setup was easy and exactly as you described, I had a minor problem when I had Mobile me registered as an account at Gmail with made my replies from Apple Mail use the @me address. I simply erased the MobileMe account from Gmail, and then it worked perfectly! It also works pretty slick that when you read and archive an email on your iPhone, it happens almost instantly in my Apple Mail program! This is great!

July 22, 2009 | Unregistered CommenterBrent Boesdorfer

Hi,

Looks like a great fix, however does mobileme then sync the sent items? So if I were to send a mail from Mail, would that mail then appear in my sent items on my iPhone?

Thanks,

Mark

July 23, 2009 | Unregistered CommenterMark Kelly

Mark, yes the sent folders sync across the iPhone, the MobileMe website and the Apple Mail application. However, messages that are sent from gmail will of course not be synced backed down to MobileMe.

July 23, 2009 | Registered CommenterNathaniel Beighley

Fantastic,

Set up my gmail, just need to get my domain forwarded and off we go. Thanks for the fix!

Mark

July 23, 2009 | Unregistered CommenterMark Kelly

Thanks for this. It is amazing that there is not a clear, Apple provided solution, but this seems to do the trick. One variation I made was to change the default outgoing address in gmail to my domain (as I don't use gmail outside of this work around), and set it to "always reply from default".

One issue I am noticing is the fact that the recipient sees my correct email address from my domain, but it also shows "sent by [my gmail address]". Gmail says that this is to avoid my email being marked as spam. Not the perfect outcome, but better than what I had before.

Best,

-keith.

July 24, 2009 | Unregistered CommenterKeith

Hi,

Got my email forwarded and set up everything. Works a treat. Thanks again for the fix,

Cheers,

Mark

July 25, 2009 | Unregistered CommenterMark Kelly

Very helpful instructions. Thank you.

July 25, 2009 | Unregistered CommenterArabella

Thanks for the first clear end-to-end description of this process that I've found. There are a lot of near-solutions to this problem floating around the web, and some that are just plain wrong. None got me working as quickly as your brief tutorial.

How do you make IMAP email work with Push synchronization when you own multiple conventional email addresses and want to see all of your accounts in a single inbox, no matter where you're reading them?

Your solution using MobileMe as the "Push" agent and gMail for SMTP that understands how to apply correct Sender identities works like a charm. For a year now, I've had a broken variation of this setup running and knew something wasn't right. I could push email to the phone from several accounts and see it in a common inbox; when I replied to a message, gMail applied the correct Sender account. But notifications and statuses were a joke. I'd read my mail locally in a Mac Mail client only to see them listed as Unread in my iPhone inbox. If I deleted an item from the phone, it had no effect on the MobileMe inbox or desktop mail clients. All that synchronization goodness was missing.

Your solution works and makes MobileMe a useful tool. Apple owes you big-time.

August 31, 2009 | Unregistered CommenterBob Sutton

My default email address will be a dot com I bought, but it will be hosted on Apple iweb. I have Mobileme, but have not used it yet. Will this solution work if your personal domain name email address is a hosted on iweb?

November 18, 2009 | Unregistered CommenterEd

Ed...yes it will work if you host your website on iWeb as long as you the ability to control your DNS settings for the domain. In my example above the web domain (www.someurl.com) would point to MobileMe, but your email (mail.someurl.com, smtp.someurl.com) would point to your mail server.

Essentially, my personal domain email (someone@vortexnetworking.com) would continue to go to my mail server where I have it automatically setup to forward to my .mac email address. From there, I would use Google's Gmail as stated above to send the message

If you have any questions, just shoot me an email and I'll see what I can do.

November 18, 2009 | Registered CommenterNathaniel Beighley

UPDATE: As well as the above post worked for me, I recently moved our organization over to the premier edition of Google Apps, which essentially acts like an Exchange server. For 50 bucks a year (per account), it's simple, works well and syncs with our iPhones. The iPhone sync is still in beta and isn't 100% accurate all the time, but it's certainly a lot cheaper than Microsoft Exchange and significantly easier to setup and deploy. As Google Sync moves out of beta, I'm excited to see the changes and fixes that come along with that...

November 18, 2009 | Registered CommenterNathaniel Beighley

Very nice - I knew nothing about mobileme. I figured I would stop in and say hello - take care.

February 27, 2010 | Unregistered CommenterLas Vegas SEO

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